2015 Annual Meeting – Invite

You’re invited to:


Friends Committee on Scouting


2015 Annual Meeting


When: March 27-29th (3pm Friday – 2pm Sunday)


Where: Gwynedd Friends Meeting, Gwynedd, PA


Cost: $30.00/person – covers food (6 meals) and a donation to GFM


for the use of their facilities (even though they are not asking for it)


RSVP – to Luanne, Clerk – by Sunday, March 15th


(Driving/Flying – approximate arrival & departure times; special needs???)


Local Contact: John Hill, FCS member & member of GFM

As we have in the recent past, we will begin gathering at Gwynedd Friends Meeting on Friday afternoon and depart Sunday after lunch. On the request form I said that we’d be arriving mid-afternoon on Friday . . . I’m thinking not before 3pm.

We will be sleeping in 3 of the First Day classrooms – one for the ladies and two for the men (one will be designated for those that don’t snore!) NOTE:


? This means that we will be sleeping on the floor – no mats are available.

? Those flying – will be in need of sleeping bags and towels (anyone who is driving that could provide extras, please let Luanne know, I’ll know who will be needing these items)

? There are showers available on site for us to use.

We will be cooking our own meals in the GFM kitchen – menus haven’t been thought of yet, so if you have suggestions, ideas, or dietary needs, please contact Luanne (Clerk) and we’ll see what we come up with that way . . . seriously, give me some suggestions here! John did mention to me, in one of his emails, that we would have some members of GFM join us for lunch on Sunday.


We’ve made soups, spaghetti, lasagna, chicken & rice for dinners; cold cut sandwiches for lunch; egg casseroles & cinnamon rolls for breakfast. Sunday lunch has been ‘left-overs.’


Friday night – after dinner, we’ll do our Scouting/Guiding reports. There will also be more time to catch-up with each other.


Saturday morning – after breakfast, we’ll have our Business Meeting. Anyone that has something they feel should be included on the Agenda, please let Luanne (Clerk) know. This will be in the Library.


Saturday afternoon – after lunch, we’ll be working on some sorta project – haven’t got that one worked out yet, but will let everyone know as soon as it is . . . so you can ‘Be Prepared!’ Depending on what we’re doing – this could be done in the Library or in the community room.


Saturday evening – nothing planned, yet! Any suggestions or ideas????? If we have unfinished business we will do it first!


Sunday morning – after breakfast, we will join the members of GFM for Meeting for Worship at 9:30am! Which means . . . that all of our bedding and other items need to be cleaned up and stored elsewhere, as the First Day classes will need their classrooms. John says that Adult classes are held after the Rise of Worship.


Lunch and final clean-up of the areas we’ve used before heading home, we should be out of there no later than 2pm, as we should have all but the kitchen & community room areas cleaned earlier.


Everyone attending will be asked to sign a ‘Hold Harmless Agreement’ – I have signed one as the Clerk, but everyone needs to sign one when they arrive.

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